FM Farm - Fostering Efficiency by Automating Processes for Facility Services Sector
FM Farm is more than just software; it’s your trusted partner in navigating the complex landscape of Soft FM.
FM Farm is the comprehensive end-to-end job management solution you’ve been waiting for. At its core, FM Farm empowers businesses like yours to streamline operations, improve compliance, and elevate service quality. Whether you’re in maintenance, cleaning, security, or any other Soft FM sector, FM Farm is tailored to transform your business processes.
Explore the boundless capabilities of FM Farm and discover a world where efficiency, compliance, and excellence seamlessly converge.
TRUSTED BY:
FM Farm Digital Capability
FM Farm supports facilities professionals to manage tasks, while satisfying compliance and documentation requirements:
- Client & Site Management
- Contract Management
- Quoting
- Job Scheduling & Calendar
- Employee & Sub-contractor onboarding
- Request for contractor quotes and PO
- Safe Work Method Statements (SWMS)
- Incident & Hazard Reporting and Toolbox Talk
- Enterprise Rostering & Timesheets
- Mobile Workforce Management
- Shift updates and Job Reporting
- Client Reporting and Sign Off
- Client & Site Management
- Mobile quoting
- Job Scheduling & Calendar
- Employee & Sub-contractor onboarding
- GPS enabled Clock-in & Out at Sites
- Safe Work Method Statements (SWMS)
- Incident & Hazard Reporting and Toolbox Talk
- Subtask Checklist Management
- Mobile Workforce Management
- Shift updates and Job Reporting
- Client Reporting and Sign Off
Contract Management
In the ever-evolving landscape of Facility Services, the effectiveness of Contract Lifecycle Management (CLM) systems can be the determining factor between success and stagnation. FM Farm offers a robust Contract management solution not only streamlines operations but also aids better governance, reduces risks, minimises revenue loss, ensures adherence to regulatory standards and enhances client expectations.
FM Farm’s Contract Management Module provides the tools you need to meticulously track budgets, monitor actual expenses, and ensure financial transparency throughout the lifecycle of your contracts. Allocate budgets to contracts based on predefined terms, ensuring that financial resources are allocated appropriately and in line with project requirements.
Quotes and Invoices
FM Farm’s easy to use quoting module can increase your team’s productivity, impressing your clients and winning new business. Our professional looking invoicing module with your logo and branding can help you take control and win back some of your valuable time. Invoices can be synced into your accounting system.
Quotes and Invoices
FM Farm’s easy to use quoting module can increase your team’s productivity, impressing your clients and winning new business. Our professional looking invoicing module with your logo and branding can help you take control and win back some of your valuable time. Invoices can be synced into your accounting system.
Occupational Health & Safety
Our OH&S module ensures full compliance with state regulations. It ensures that all staff are safe onsite with online processes available:
- Safe Work Method Statements (SWMS)
- Safe Operating Procedures (SOPs)
- Job Safety Environmental Analysis (JSEA)
- Hazard analysis and reporting
- Incident reporting forms
Workorder and Job Management
FM Farm streamlines the process of organising and tracking tasks, ensuring efficiency and accountability in every project. Users can easily create, assign, and prioritise work orders, while tracking their progress in real-time.
From scheduling maintenance tasks to overseeing complex projects, the app provides a centralised platform for collaboration and communication among team members. With features like task status updates, notifications, and comprehensive reporting, it empowers businesses to optimise their operations and deliver exceptional results, all from the convenience of their mobile devices.
Rostering and Timesheets
Streamline your workforce by digitising scheduling and tracking working hours. With our enterprise rostering, you can efficiently assign shifts, considering employee availability and skill sets. Through our smartphone clock in and clock out functionality, timesheets are recorded for actual hours worked, facilitating accurate payroll processing.
These digital tools enhance productivity, minimise errors, and provide valuable insights into workforce utilisation, ultimately fostering a more organised and efficient workplace.
Field Staff Onboarding
FM Farm Field Staff app automates employee onboarding through a series of pre-defined steps. This includes setting up profile, uploading payroll and superannuation details, medical and visa declarations and uploading necessary licenses, certifications and other documentation.
This allows for a fully centralised approach to field staff onboarding. Operational administrators can easily the onboard and offboard field staff from FM Farm portal.
Auditing
With customisable auditing templates, users can tailor assessments to specific tasks, ensuring comprehensive evaluation and quality of work completed. Corrective actions can also be recorded via the auditing functionality. Will be available in Q3’24.
Customisable Inspection Templates: Tailor inspection templates to your specific requirements, ensuring that all critical areas are thoroughly assessed during inspections.
Scheduled Audits: Automate the scheduling of audits and inspections based on predetermined intervals or regulatory requirements, eliminating the risk of oversight, and ensuring timely assessments.
Mobile Accessibility: Conduct inspections directly from mobile devices, enabling on-the-go assessments and immediate data capture.
Real-Time Reporting: Generate comprehensive reports instantly following audits and inspections, providing actionable insights and facilitating prompt corrective actions.
Service Reports
Create completed work reports on the go. FM Farm can be used to create reports on site to be sent to your customer.
You can attach photos and include details about the completed work.
Dashboard & Reporting Customisable Reporting
Generate custom reports on-demand or schedule automated reports to be delivered to stakeholders at regular intervals, ensuring transparency and accountability across your organisation. Drill-Down Functionality: Dive deeper into your data with drill-down functionality, allowing you to explore underlying trends and root causes behind performance metrics or anomalies.
Actionable Insights: Gain valuable insights into your FM operations, enabling proactive decision-making and continuous improvement initiatives.
Performance Monitoring: Monitor KPIs and track progress towards organisational goals, empowering you to identify areas for optimisation and maximize efficiency.
Mobile Quoting
On-the-Go Quoting: Create professional quotes anytime, anywhere, directly from your mobile device. Whether you’re on-site with a client or between appointments, our mobile quoting feature ensures that you never miss an opportunity to engage potential clients.
Mobile Quoting
On-the-Go Quoting: Create professional quotes anytime, anywhere, directly from your mobile device. Whether you’re on-site with a client or between appointments, our mobile quoting feature ensures that you never miss an opportunity to engage potential clients.
Subcontractor RFQ Management
Managing requests for quotes (RFQs) from subcontractors is a critical aspect of soft Facility Management (FM) operations. FM Farm’s RFQ Module simplifies the process, enabling you to efficiently manage RFQs from subcontractors, streamline communication, and ensure the best possible outcomes for your projects.
End-to-end process management system which will assist businesses to get ISO Certified
Implementing a comprehensive system like FM Farm can greatly facilitate the process of obtaining and maintaining ISO certification, particularly in relation to standards such as ISO 9001 (Quality Management Systems), ISO 45001 for (occupational health and safety management).
TALES OF SUCCESS
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